Studio Terms & Conditions

Upload Studios is a recording & filming space located at 45 Albert Street, Edinburgh.  Our studio facility comprises of acoustically treated spaces featuring audio recording & filming equipment, editing software access and desktop computers.

  1. Location and opening hours

12h00-18h00, Monday - Friday or by arrangement

  1. Studio capacity

The podcast studio can accommodate a maximum of 6 people per booked session - 4 seated and recorded, 2 audience members.

  1. Studio hire fees

Details of podcast studio hire fees are outlined on our website or quoted according to individual needs.
Full payment is required 24 hours prior to attendance.

Add-on services

Upload Studios has a variety of add-on services listed on our website. Should any of these be added on at the time of filming or recording,

Upload Studios has the right to withhold passing recorded or filmed footage, until full payment is received.

  1. Adherence to Upload Studios policies and guidelines

Bookings for the studio are subject to compliance with these terms and conditions. Upload Studios reserves the right to amend the studio booking procedure or the terms and conditions at any time.

All hirer/users of the podcast studio must abide by Upload Studios policies and guidelines including:

Conditions of entry policy

Internet use guidelines (no explicit or inappropriate searches or material) Upload Studios has the right to terminate your contract and use of facilities if, at our discretion, this guideline is not adhered to.
COVID-19 requirements - appropriate to current Scottish legal requirements

  1. Booking conditions

The hirer is required to be 16 years of age or over. Podcast studio users under the age of 16 years must be accompanied by a user who is over the age of 18 years and has agreed to our terms & conditions and appropriate contract.

All bookings must comply with the following terms:
The hirer must comply with all Upload Studios Terms and conditions of use.
The hirer is responsible for ensuring that:

  • users have read and are familiar with the terms and conditions;
  • users comply with the terms and conditions; and only users authorised to use the studio on behalf the hirer are present in and use the studio during the session.

Upload Studios reserves the right to accept, change, cancel and refuse a studio booking at any time, without notice.

Non-transferable booking – Bookings cannot be transferred in part or in whole or assigned to another person or organisation.

Fit for purpose – Upload Studios will not refund the hire fee if the hirer determines that the podcast studio is not fit for the hirer/users’ purpose.

Equipment failure during session – Upload Studios will refund the hire fee if it is determined by the Studio Manager that the studio equipment failed while in use or was not operational at the time of use.

Damage to podcast studio, equipment and furniture – The hirer/users must immediately report all breakages or damage to the Studio Manager or to a member of the studio staff. The hirer is liable to Upload Studios for full replacement cost for any damage to the podcast studio and its equipment or furniture.

Incident reporting – The hirer/users must report any complaints or incidents to a member of the library staff, including, but not limited to, injuries, theft, criminal activity, security risks or damage to the podcast studio or equipment.

Theft, loss or damage to hirer property – The hirer/users access the podcast studio at their own risk. Upload Studios is not responsible for any theft, loss or damage to the hirer/users’ person, items or property. Upload Studios takes no responsibility for unclaimed items left in the podcast studio.

Cancellation by hirer (more than 24 hours prior to session) – If the hirer cancels the booking more than 24 hours before the start time of the session, the hirer has the option to reschedule the session or any paid hire fee will be refunded.

Cancellation by Upload Studios – we may cancel a booking at any time, at our discretion, without recourse by the hirer. If Upload Studios cancels the booking, any paid hire fee will be refunded.

Non-attendance or cancellation by hirer (less than 24 hours prior) – If the hirer does not attend the pre-booked session or does not provide notice of cancellation at least 24 hours before the start time of the session, the hire fee will be forfeited.

Termination of booking – Upload Studios reserves the right to terminate the booking and expel the hirer/users if the terms and conditions are breached and/or in the event of other misconduct by the hirer/users of the podcast studio. Terminated bookings forfeit the hire fee.

Refusal – Upload Studios reserves the right to refuse a booking if the hirer does not satisfy the terms and conditions or if the hirer has any outstanding fees or charges owed to Upload Studios at the time of the booking.

We may use content recorded in our studio/s for promotional purposes at our discretion in the form of short-form advertisements, Instagram Shorts and YouTube Reels - or as long form advertisements and compilation videos. If you do not wish for your recordings to be used in this way, let us know when you arrive, by email, or any other communication services.

  1. Permitted studio use

The studio may be used for private, not-for-profit or commercial use. Uses permitted in the studio may include, but are not limited to:

  • Content creation such as podcast production;
  • Audio interviews and video recordings.
  • Conducting meetings;
  • Musician/band rehearsals;
  • Music production; or
    other agreed upon activities.
  1. Appropriate podcast content

Upload Studios is not responsible for any material produced by individuals or groups in the studio however, content created in the studio must not be offensive or inappropriate.
Inappropriate content includes content that is abusive, threatening, derogatory, defamatory, pornographic, sexually offensive, obscene, unlawful, fraudulent, intentionally misleading, invasive of another person's privacy, or advocates for/incites violence. This includes content or activities that promote or express verbal, mental or physical harm of any kind against any individual or group, or that constitutes or encourages criminal conduct.

  1. Emergency procedures and callouts

All hirers/users must comply with standard emergency procedures. The hirer is liable for any costs associated with emergency services callouts resulting from actions taken by the hirer/users, or callouts that arise from the negligent use of the podcast studio by the hirer/users.

  1. General conditions of studio use

Data storage – Data storage is the sole responsibility of the hirer/users and must be supplied as either an external storage device or cloud-based storage. Saving data to Upload Studios computers is not permitted*. Following each session Upload Studio drives in the studio are cleared/wiped automatically. Data cannot be restored under any circumstances.

*Upload Studios disclaimer: Upload Studios will not be held liable for any loss of data, or unsolicited theft or copying of recordings produced or data accessed in the studio.
Technical support – The hire is for the agreed upon studio use only. Formal technical support is provided by Libraries or Council staff during the studio session. Basic operational support may be offered by studio staff, on request and if they are available.

10. Food & Beverages

Strictly no food or beverages are to be taken into or consumed in the podcast studio. Bottled water is permitted, however, must not be consumed during the operation of, or be placed in close proximity to, the studio equipment.

11. At the end of booked sessions 

All equipment and furniture must be cleaned and returned to the position/location it was in at the start of the booked session. Standard equipment settings are outlined in Studio Operation Quick Guide.

12. Cleanliness  

The hirer/users must keep the podcast studio clean and tidy at all times. All waste must be placed in the appropriate bins. The hirer is liable for any additional cleaning costs that arise from failing to undertake these steps or leaving the studio in an unclean state.